A gym membership receipt is a payment record issued by a gym owner or fitness instructor to their client for rendering payment for membership services. Gym memberships function like an all-inclusive pass allowing members to utilize the gym’s services and equipment freely. The receipt itemizes the membership fee (often monthly) as well as purchases and rentals for items not included in the regular cost.
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Who Uses a Gym Membership Receipt?
Any business or freelancer providing fitness service memberships can use a gym membership receipt. These include but are not limited to the following examples:
- Class membership gym owners (Crossfit, SoulCycle, YogaSix, Zumba);
- Membership gym owners (24 Hour Fitness, Crunch, Curves, Equinox, Gold’s Gym, L.A. Fitness, UFC Gym)
- Fitness coach/instructors; and
- Personal trainers.
Are Gym Memberships Subject to Sales Taxes?
Gym memberships are subject to state sales taxes in the following states:
- Connecticut, Delaware (gross receipts tax), Hawaii, Idaho, Iowa, Louisiana, Kansas, New Jersey, New Mexico, New York, Ohio, Oklahoma, South Dakota, Utah, and West Virginia.
What to Include
- Client name, address, and phone number;
- Description of purchased items and rented equipment (if applicable);
- Detailed description of rendered services;
- Gym or business name, address, phone number, email address, and website;
- Payment method (cash, check, credit card, other);
- Receipt number;
- Service dates and times;
- Subtotal;
- Tax rate (if applicable);
- Tax due (if applicable);
- Total amount due;
- Total amount paid;
- Total balance due (if applicable); and
- Transaction date.