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Babysitting Receipt Template

woman-with-mobile-phone-holding-babysitting-receipt A babysitting receipt is the written record of a payment made by a client to a babysitter. The receipt includes essential information about the babysitter, client, supervised dependent, and the time and place the babysitter rendered services.  Babysitters also need to note if they had to provide any services outside the normal scope of babysitting (answering phones, cooking, cleaning, pet care, etc.) and if these additional services incurred any fees. They should also include other expenses paid while rendering services (purchasing food, paying for admission to an activity or event, etc.).

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Table of Contents

Who Uses a Babysitting Receipt?

A babysitter, caretaker, nanny, or any other person paid to care for the everyday needs of a child or adult dependent can use a babysitting receipt.

Are Babysitting Services Subject to Sales Tax?

Sometimes, a babysitter can be considered an independent contractor (for instance, if the babysitter is part-time and under 18 years of age, or doesn’t meet the minimum income requirements). In these circumstances, babysitting services are subject to state sales taxes in the following states:

The IRS lists babysitters as household employees instead of independent contractors. Independent contractors establish their availability, provide tools and resources to complete the hired services, and find replacements if they have to miss work. If a client arranges their service provider’s schedule, resources, and substitutes, the provider is a household employee, and the client must tax them appropriately. Because of this, if a client pays a babysitter more than a certain amount in a set time ($2,400/year or $1,000/quarter for 2022), the client is responsible for withholding household employment taxes from the babysitter’s fees instead of paying applicable sales taxes on the services. This tax is commonly referred to as the “nanny tax.”

The Nanny Tax

The nanny tax comprises state and federal taxes that babysitters and their clients must pay. Babysitters are responsible for income taxes and Federal Insurance Contributions Act (FICA) taxes (Medicare and Social Security). Clients are responsible for FICA taxes and unemployment insurance. Clients who misclassify a nanny as an independent contractor are at risk of being charged with tax evasion. A babysitting receipt is crucial to maintaining accurate financial records and predicting correct tax liabilities.

What to Include

  • Babysitter’s name, address, phone number, and signature;
  • Date(s) of service;
  • Itemized description of services provided and their associated costs;
  • Client’s name, address, phone number, and signature;
  • Dependent’s name (person or animal subject of supervision);
  • Payment method (cash, check, credit card, other);
  • Receipt number;
  • Sale amount;
  • Time(s) of service;
  • Total amount due;
  • Total amount received; and
  • Transaction date.

TABLE: Average Babysitting Rates (By State)

The national average hourly rate for babysitters is $21.39 per hour (range of $14.49 to $31.56). However, specific hourly rates for babysitting vary by state. The table below lists the average hourly rates and pay ranges for every state and the District of Columbia (source: Indeed). COLUMNS: STATE – AVERAGE HOURLY RATE – HOURLY RANGE