Silent Auction Receipt

It includes information about the bidder, auctioneer/auction, and the item(s) won by the bidder. In a silent auction, bids are written down once, rather than announced, and the highest bidder wins the item(s). If a silent auction is promoted for charity purposes, bidders need to save silent auction receipts to substantiate tax deductions.

What to Include

• Auction name, location, date, and time;
• Auctioneer information (name, address, phone, email);
• Bidder information (name, address, phone, email);
• Description of item(s) won;
• Minimum bid amount;
• Payment method (cash, check, credit card, other);
• Receipt number;
• Signatures of both parties;
• Summary of charges:
  • Amount paid,
  • Quantities of items,
  • Total bid,
  • Tax rate,
  • Total taxes due,
  • Total amount due,
  • Outstanding balance (if applicable), and
  • Value of the item(s) per unit; and
• Transaction date.