Gun (Sale) Receipt Template

A gun (sale) receipt is a proof of purchase document that the seller of a firearm gives to the buyer when the transaction is final. It includes information identifying the buyer, seller, gun, and transaction. Depending on the State where the purchase occurs, the receipt may be required for the buyer to register the firearm in their name.

Please note: a gun receipt does NOT provide proof of the transfer of ownership. The seller and buyer need to execute a Firearm (Gun) Bill of Sale before the transaction takes to serve as proof of ownership transfer.

What to Include

• Buyer information (name, address, phone, email, license number);
• Firearm description (make, model, year, color, condition, caliber, additions);
• Payment method (cash, check, credit card, other);
• Receipt number;
• Seller information (name, address, phone, email, license number);
• Serial number (SN);
• Signatures of both parties;
• Summary of charges:
  • Cost of the firearm,
  • Cost of add-ons (if applicable),
  • Quantities of items and add-ons,
  • Subtotal,
  • Tax rate,
  • Total taxes due,
  • Total amount due,
  • Amount paid, and
  • Outstanding balance (if applicable); and
• Transaction date.

Table: Gun Registration Laws (By State)

COLUMNS: STATE/REQUIRED BACKGROUND CHECK/OTHER RULES

• Alabama – No – Prohibited buyers: § 13A-11-72
• Alaska – No – Prohibited buyers: AS 11.61.200; Secondhand sellers: AS 08.76.010
• Arizona – No – Prohibited buyers: ARS 13-3102(A)(5) & ARS 13-3101(A)(7)
• Arkansas – No – Prohibited buyers: A.C.A. § 5-73-103
• California – Yes – Seller license requirement: PEN §26700 to § 26915
• Colorado – Yes – Seller license requirement: C.R.S. 18-12-112
• Connecticut – Yes – Purchase authorizations: CT Gen Stat § 29-33(c)
• Delaware – Yes – Seller license requirement: Del. Code tit. 24 §901
• Florida – Yes – Seller license requirement: Fla. Stat. §790.065
• Georgia – No – Prohibited buyers: O.C.G.A. §16-11-131(b.1)
• Hawaii – Yes – Prohibited buyers: §§ 134-4(a) and §134-7
• Idaho – No – Prohibited buyers: ID Code §18-3302
• Illinois – Yes – Buyer license requirement: Firearm Owner’s Identification Card; Seller license requirement: 430 ILSC 65/5-15
• Indiana – No – Prohibited buyers: IN Code § 35-47-2-3(h)
• Iowa – Yes – Buyer license requirement: Permit to Acquire
• Kansas – No – Prohibited buyers: Kan. Stat. §21-6301
• Kentucky – No – Prohibited buyers: 18 U.S.C. sec 922(g)(8)
• Louisiana – No – Prohibited buyers: L.A. Rev. Stat. § 14:95.1(A)
• Maine – No – Prohibited buyers: 15 ME Rev Stat § 393
• Maryland – Yes – Seller license requirement: MD Pub Safety Code § 5-106
• Massachusetts – Yes – Seller license requirement: MA Gen L ch 140 § 122
• Michigan – Yes – Buyer license requirement: MSP § 28.422a
• Minnesota – No – Prohibited buyers: MN Stat § 624.713
• Mississippi – No – Prohibited buyers: Miss Code Ann. § 97-37-5(1)
• Missouri – No – Prohibited buyers: MO Rev. Stat. § 571.070
• Montana – No – Prohibited buyers: MT Code § 46-18-221
• Nebraska – Yes – Buyer license requirement: NE. Rev. Stat. § 69-2404
• Nevada – Yes – Seller license requirement: NRS § 202.2533
• New Hampshire – Yes – Seller license requirement: NH Rev. Stat. § 159:10
• New Jersey – Yes – Buyer license requirement: Handgun Purchase Permit; Seller license requirement: Firearm Identification Card
• New Mexico – Yes – Seller license requirement: NM Stat. § 30-7-7.1(2)
• New York – Yes – Seller license requirement: NY Gen Bus L § 898
• North Carolina – Yes – Buyer license requirement: NC Gen Stat § 14-402
• North Dakota – No – Prohibited buyers: ND Cent. Code § 62.1-02-01
• Ohio – No – Prohibited buyers: OH Rev Code § 2923.13(A)
• Oklahoma – No – Prohibited buyers: OK Stat § 21-1283
• Oregon – Yes – Seller license requirement: ORS 166.435(2
• Pennsylvania – Yes – Seller license requirement: 18 PA Cons Stat § 6111(c); Waiting period: 18 PA Cons Stat § 6111(a)
• Rhode Island – Yes – Buyer license requirement: RI Gen L § 11-47-35.2; Waiting period: RI Gen L § 11-47-35.2
• South Carolina – No – Prohibited buyers: SC Code § 16-23-30(A)
• South Dakota – No – Prohibited buyers: SD Codified §23-7-44, § 22-42, and § 22-14-15 through 15.3
• Tennessee – No – Prohibited buyers: Tenn. Code Ann. § 39-17-1307(f)(1)
• Texas – No – Prohibited buyers: 18 U.S.C. sec 922(g)(8)
• Utah – No – Prohibited buyers: UT Code § 76-10-503
• Vermont – Yes – Seller license requirement: 13 V.S.A. § 4019(b)(1)
• Virginia – No – Prohibited buyers: VA Code §§ 18.2-308.1:1 through 1:6 and VA Code § 18.2-308.2
• Washington – Yes – Seller license requirement: WA Rev Code § 9.41.113
• West Virginia – No – Prohibited buyers: WV Code § 61-7-7
• Wisconsin – No – Prohibited buyers: WI Stat. § 941.29
• Wyoming – No – Prohibited buyers: WY Stat § 6-8-404