An event receipt is a document proving a guest purchased attendance at an event. It’s provided to attendees after they’ve paid for a ticket to attend. It includes details about the event, the host, and the transaction. If a 501(c)(3) nonprofit organization hosts the event, the ticket purchase may be tax deductible for guests with this receipt.
This receipt can apply to any type of event, including but not limited to:
- Banquets;
- Conferences;
- Conventions;
- Fairs;
- Festivals (art, film, music, etc.);
- Galas;
- Live entertainment;
- Product launches;
- Retreats; and
- Seminars.
What to Include
- Event information:
- Date,
- Description,
- Location (address),
- Name,
- Number of guests, and
- Time;
- Guest information (name, address, phone, email);
- Payment method (cash, check, credit card, other);
- Receipt number;
- Seller information (name, address, phone, email);
- Signatures of both parties;
- Summary of charges:
- Cost of attendance;
- Cost of add-ons (if applicable),
- Fees (if applicable);
- Quantities of items and add-ons,
- Subtotal,
- Tax rate,
- Total taxes due,
- Total amount due,
- Amount paid, and
- Outstanding balance (if applicable); and
- Transaction date.